Research finance

Once the Principal Investigator (PI) has completed the project registration process and an R&D number has been assigned, the Research Finance team will typically have 10 working days to complete the project costing.

Please note: this timeframe is currently under review, as project size and complexity can vary.

The Costings team is responsible for preparing detailed costings covering both pay and non-pay elements of the study. During this process, they may contact the PI or study team to clarify any queries.

Once the costing is agreed, GOSH will issue a final approved version of the costing document.

For any queries relating to pre-award costings, please contact the Research Finance team:

Email: research.finance@gosh.nhs.uk

When a project becomes active, financial oversight transfers to the Research Financial Management Team. This team is responsible for monitoring expenditure and ensuring that spending aligns with the approved budget. PI’s will get notified by financial management which member of the team has been assigned to manage their project.

Regular communication between the PI (or budget holder) and the Financial Management Team is strongly encouraged to:

• Review expenditure and ensure accuracy
• Identify and resolve any discrepancies early
• Prevent delays in funding claims or expense reimbursements

The Research Finance function consists of three core teams:

• Pre-Award Costings Team: responsible for preparing cost estimates and budgets.
• Post-Award Financial Management Team: oversees financial delivery and reporting once projects are live.
• Research Hospital team: supports research-related financial operations within the hospital setting.