Making it easier for you to carry out research

Registration

• All project registrations must be received 15 working days prior to funder deadline.
• Forms received after this point will not be accepted or processed.
• Registrations with extenuating circumstances must be approved by Dr Kiki Syrad at GOSH or Professor Helen Cross at UCL GOS ICH.

Resolution

• Research Finance and Governance teams now have a weekly team meeting to respond to specific queries and accelerate the resolution of issues.

Unfunded, low-risk studies - Streamlined finance approvals

• Continue to register your project via the form and process here
• No finance approval needed if only staff time is used and governance confirms low risk.
• See guidance on <£20k project registration below.

Low-Value Grants (<£20k) – New minimal registration process

• Minimum registration at application stage requires only an email to Research.Registration@gosh.nhs.uk with the following information:

1. Name of PI
2. Project title
3. Lead organisation
4. Sponsor (if needed)
5. Funding amount requested and justification of how the funding amount was determined.

• Full costings not needed
• At outcome – inform: Research.Registration@gosh.nhs.uk if successful or not
• If successful, full registration and costing required here

Two-Stage Grants (EOI/Stage 1) - Streamlined process

• If not a trial AND ≤£100k AND within call limit:
  • No finance review at Stage 1 - PIs may still seek finance advice.
  • Full finance review and costings at Stage 2.
• If the grant does not meet ALL THREE of these criteria then full registration must be carried out at Stage 1.

Post-award finance reviews - Streamlined process

• If your grant was costed and protocol hasn’t changed, no extra finance review required.
• If your grant protocol has changed, summarise the changes and email to Research.finance@gosh.nhs.uk, where the team can approve or escalate to finance.
• Significant financial changes (>10% or >£25k) require a summary for review. Send a summary to finance for review at Research.finance@gosh.nhs.uk

Amendments - Streamlined process

Continue to send all amendments to Research.governance@gosh.nhs.uk especially if you believe the sponsor has not done so.

• Category C amendments are processed immediately. Coordinators will implement the changes upon notification and no meeting needed.
• Only amendments impacting capacity go to delivery planning/oversight meeting.
• Where Category A and B amendments are received, governance will send a joint email to notify the Principle Investigator, coordinators and lead nurse, plus pharmacy and required support services to establish any impact on capacity to deliver the study
  • If no impact on capacity - governance will notify delivery planning/oversight of the change and no meeting needed. The approval email will be sent to those we are aware are involved in the research – usually those listed as Key Staff in EDGE.
  • Impact on capacity reported - delivery team will complete amendment form on EDGE and seek planning/oversight approval. You will be invited to a delivery team meeting to discuss this impact.

Promoting links to teams that can support you

New Clear webpage

Weekly drop ins

Every Tuesday from 2-4pm. Members of the R&D Office are available on-site and online from the following areas:

• Registration, Grants Advice and CRAC
• Finance Costing, Commercial and Management
• Governance
• Contracts
• CTIMPs (GOSH sponsored)
• BRC
• UCL Business and R&I Business Development

Please contact Liza.Thomas@gosh.nhs.uk for the Teams link or more information

Inductions

Research and innovation time in the induction for new staff has increased to 20 minutes, signposting support at all levels.

Collaboration and co-location

• Each week, GOSH and UCL finance and governance teams work in the same offices for real-time support within the teams and for complex matters that are better solved as a team.
• Monthly meetings set up with ICT to resolve issues as required